Zone X Pro’s ERP Document Management System (DMS) offers a comprehensive solution for managing, storing, and retrieving your business documents efficiently. Our DMS integrates seamlessly with your existing ERP system, ensuring that all your important documents are organized, secure, and easily accessible.

Zone X Pro is The Ultimate Cloud Management Systems

Centralized Document Repository

• Store all your documents in a single, centralized repository.

• Ensure easy access to documents across all departments and locations.

• Eliminate silos and improve document visibility and collaboration.

• Categorize and index documents for easy search and retrieval.

• Use customizable metadata fields to classify documents according to your business needs.

• Enable quick access to the right documents using advanced search capabilities.

Access Control and Permissions

• Define access rights and permissions for different users and roles.

• Ensure that only authorized personnel can view or edit sensitive documents.

• Enhance security and compliance with granular access controls.

Automated Workflows

• Automate document-centric workflows to streamline business processes.

• Set up approval workflows, document routing, and notifications.

• Reduce manual handling and improve process efficiency.

Collaboration Tools

• Enable real-time collaboration on documents with team members.

• Use commenting and annotation features for feedback and discussions.

• Track contributions from multiple users in a single document.

Integration with ERP Modules

• Seamlessly integrate with other ERP modules such as accounting, HR, and inventory.

• Link documents to relevant transactions, records, and processes.

• Ensure data consistency and improve cross-departmental collaboration.

Document Scanning and Capture

• Digitize paper documents with scanning and capture capabilities.

• Automatically extract and index information using OCR (Optical Character Recognition).

• Reduce physical storage needs and improve document accessibility.

Compliance and Security

• Ensure compliance with industry regulations and standards.

• Implement robust security measures such as encryption and secure access protocols.

• Maintain an audit trail of document access and changes for regulatory compliance.

Mobile Access

• Access and manage documents from anywhere with our mobile app.

• Upload, review, and approve documents on the go.

• Ensure business continuity with mobile document management capabilities.

Handle all financial aspects, including accounts receivable and payable.

• Generate detailed financial reports for better decision-making.
• Comprehensive Reporting and Analytics

Access over 100 types of reports, financial summaries, and performance metrics.

• Make data-driven decisions with real-time analytics.

Gain insights with over 100 types of Reports, including profit and loss statements and detailed analytics. Track performance, make data-driven decisions.

Document Retention and Archiving

• Set up document retention policies to manage the lifecycle of documents.

• Automatically archive or delete documents based on predefined rules.

• Reduce clutter and manage storage efficiently.

Reporting and Analytics

• Generate detailed reports on document usage, access, and workflows.

• Gain insights into document management processes and identify areas for improvement.

• Customize reports to meet the specific needs of your organization.

Cloud-Based System

• Access your documents from anywhere, at any time, with our secure cloud-based system.

• Ensure data security and integrity with regular backups and advanced encryption.

Unlimited Users and Disk Space

• Scalable System: Grow your organization without worrying about limitations.
• No Additional Costs: Enjoy unlimited users, products, and disk space at no extra charge.

User-Friendly Interface

• Enjoy an intuitive and easy-to-navigate interface that reduces training time and enhances productivity.

• Customize the dashboard to display the most relevant information for your document management needs.

Multi-Language Support

• Diverse Workforce: Support multiple languages to cater to a diverse workforce.
• Localized Compliance: Ensure compliance with local labor laws and regulations.

24/7 Online Support

• Receive round-the-clock support from our dedicated team of experts.

• Get assistance with system setup, troubleshooting, and optimization whenever you need it.

Scalability

• Scale your document management system as your business grows.

• Add new users, documents, and workflows without hassle.